CLB 3-4 Writing Skill-Building – Reproducing Information – Workplace Notices/Instructions
Staffroom
Refrigerator Notice
"Hello everyone, management has received
several complaints this week about spoiled food left in the main staffroom
fridge. Because of hygiene concerns and fruit flies, we need everyone to follow
a strict cleaning routine. Every Friday afternoon at 4:00 p.m., all remaining
personal lunch containers will be thrown out into the garbage by the cleaning
crew, even if they have food inside them. Please remember to take your lunch
bags home daily!"
SB 1 Exercise:
Reducing to Main Points
Instructions:
Read the notice above. Cross out unnecessary background words. Then, write down
only the 3 main points you need for your personal reminder list.
- Reason
for rule:
________________________________________________
- When
it happens:
________________________________________________
- Action
required: ________________________________________________
SB 2: Working with
Varied Sequence Markers
Practice Source
Text: Opening the Office Coffee Station
"To ensure proper health standards, opening
staff must follow these morning steps. Before
turning on the main coffee machine, check the water reservoir and fill
it with fresh filtered water. Next,
insert a clean paper filter and add two scoops of medium-roast coffee grounds. Following that, press the brew button
and wait for the cycle to finish. Once
completed, discard the used filter into the green compost bin and wipe
down the counter."
SB 2 Exercise:
Extracting Steps with Varied Transitions
Instructions: Read the text above. Extract the
steps into a reduced personal checklist, keeping the varied transition words
used in the text.
- Step
1:
________________________________________________________
- Step
2:
________________________________________________________
- Step 3: ________________________________________________________
- Step 4: ________________________________________________________
Listening
Skill-Building Handout: Understanding Order and Sequence in Workplace
Instructions
Instructions: Listen carefully to the warehouse opening and safety protocols. Answer the
questions below, paying close attention to what comes first, what comes
next, and why order matters.
Listening Audio Link: Click here
Listening
Comprehension Questions:
1.
Arrival Sequence:
When you
arrive for your morning shift, must you enter the warehouse floor before
or after you sign in at the security desk?
Answer:
________________________________________________________
2.
Chronological Order:
Put the
following three workplace actions in the correct order from 1 to 3 based
on the listening script:
·
(
) Inspect your workstation for damaged cords or loose parts.
·
(
) Clean your workstation tools and return them to the tool crib.
·
(
) Sign in at the security desk.
3.
Understanding "Why":
Why must you
sign in at security and inspect your workstation before you start
working on the warehouse floor?
Answer: ________________________________________________________
4. Timing
of PPE:
At what
point in your arrival must you make sure you are wearing your steel-toe boots
and safety glasses?
·
a)
After you finish your shift
·
b)
Before you enter Zone A
·
c)
While you are signing in at security
5.
Forklift Safety Priority:
If a
forklift is operating nearby, should you walk past it quickly before it
passes, or should you wait until it passes? Why?
Answer:
________________________________________________________
6.
End-of-Shift Order:
Why do you
think tool cleaning and returning tools to the tool crib must happen at the
end of your shift rather than at the beginning?
Answer:
________________________________________________________
Speaking
Skill Building – Giving Workplace Instructions - Activity 3
Write Your
Own Steps from Visual Cues
Instructions: Look at the visual descriptions below for starting up closing the
office. Write clear instructions using sequence markers (First, Second,
Third, Finally) and imperative verbs (turn off, close, lock). You can use
the word bank to help you. After that, practice your steps with a partner.
Write your steps here:
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
1. Imperative Verb
Word Bank
Use these action verbs to write clear instructions for
each picture.
Power Down
Equipment
Turn off
Switch off
Tidy the Workspace
Clear
Wipe
Empty
Put away
Turn Off Lights
Turn off
Switch off
Leave on
Arm the Security
Alarm
Enter
Press
Check
Confirm
Lock the Doors
Exit · Pull · Lock · Check · Double-check
2. Remember: Use
Sequence Words!
